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Our client is a major player in sustainable energy throughout Europe.
We are looking for an Administrative.
Your task as an Administrative assistant :
• Keep calendars up to date
• Coordinate and support members through email or on the telephone
• Manage membership of Committees, Working Groups (WGs), Task Forces (TFs)
• Coordinate Platform projects through information flows received from the membership & the Secretariat
• Organise Committee, WGs, TFs and ad hoc meetings
• Responsible for the preparation of internal seminars/workshops organised by the unit
General administrative assistance:
• Provide assistance to the Policy Head of Unit and Advisors
• Distribution of information to members by email
• Updating and checking any information in the Secretariat’s electronic information systems
• Layout of position papers, reports
• Travel organisation and budget follow up
• Uploading various documents for members on the intranet or on public website
• Responsible for the unit archives
Preparation of the Committees, Working Groups, Task Forces related to the Structure of Expertise:
• Meetings overview and regular attendance check
• Invitations, online registration, list of participants, name places
• Meeting documents linked to Agenda and Action List
• Organising web conference/call conference facility and assistance at the beginning of meetings for those connecting remotely
• Request the necessary logistical support from the events/IT team
• Regular document update on intranet
What we offer to help you fulfil you mission:
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