European association in Brussels.
Administrative Assistant EN
Functieomschrijving
We are looking for an Administrative Assistant with over 5 years of experience in administration for our client, an European assocation in Brussels.
What are your tasks?
What are your tasks?
- Keep agendas up-to-date and ensure consistency amongst Executives’ activities
- Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
- Arrange travel plans (flights, hotel reservations etc.).
- Format documents and send e-mail/letters
- Assist with the preparation and the formatting of presentations (PowerPoint)
- Keep our SharePoint up-to-date with meeting materials etc.
- Keep our contact database up to date
- Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
- Collecting and providing all relevant information for internal/external meetings
- Sending outlook invitations and tracking replies
- Gathering working documents, preparing meeting folders and checking presentations’ accuracy
- Organizing Microsoft Teams meetings when relevant
- Ordering lunches
- Setting up meeting rooms for calls and face to face meetings
- Answer phone calls and welcome visitors
- Participate actively in the life of the Association and in the development of new projects
Profiel
Skills & Competences:
- You possess a degree/diploma/certificate in Administration or relevant
- At least 5-10 years’ experience in equivalent role in similar organisations in Brussels
- Past experience of working in an international environment is an asset
- Excellent spoken and written English is a prerequisite
- Excellent computer skills (Word, PowerPoint, Excel…)
- Team worker
- Being proactive
- Good oral and written communication abilities
- Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous
- Eager to learn
- Able to respect deadlines and tight timing
Aanbod
-
Van € 3.000 tot € 3.500 per maand
What do we offer?
- full-time contract
- Interim contract with the possibility to have a permanent contract
- International and dynamic multicultural environment
- Competitive salary ranging between 3000€ and 3500€ gross
- Fringe benefits (DKV insurance, NN pension scheme, lunch vouchers etc.)
- Enhanced work life balance (working from home, sliding working hours system etc.
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