PMO Document Control Specialist
Functieomschrijving
For one of our key customers in the Ghent Seaport, we are looking to expand our team with a PMO document controller.
You will have the opportunity to work on one of the largest projects of the past decades in Flanders, where a significant environmental gain (read less CO² emissions) is achieved. Joining an ambitious and dynamic project, you will be part of the PMOffice team in Ghent as a document control specialist. Your experience and drive will be key in supporting the team in handling the delivery on time and within budget of this major project.
Main tasks
Within the PMO team and in close collaboration with the PMO lead, you will tasks will be:
You will have the opportunity to work on one of the largest projects of the past decades in Flanders, where a significant environmental gain (read less CO² emissions) is achieved. Joining an ambitious and dynamic project, you will be part of the PMOffice team in Ghent as a document control specialist. Your experience and drive will be key in supporting the team in handling the delivery on time and within budget of this major project.
Main tasks
Within the PMO team and in close collaboration with the PMO lead, you will tasks will be:
- Use Hexagon for electronic document management.
- Accept, review, ensure quality control, and return documents to contractors.
- Assist engineers with document review and software issues.
- Communicate with the contractor’s document control team and the IPT team for process standardization, and resolving errors/issues for particular documents
- Prepare and present reports on document status and timelines.
- Monitor document progress and identify delays, proactively communicate with owner’s team and guarantee deadlines are met
- Troubleshoot software issues and maintain detailed document histories.
Profiel
- Experience with electronic document management systems.
- Strong communication skills to navigate diverse stakeholder interactions and attention to detail, team player.
- Excellent organizational and analytical skills.
- Flexibility and adaptability to adjust to changing project requirements.
- Proactive problem-solving abilities with a drive to take initiative and work independently.
- Ability to manage time efficiently and work under minimal supervision.
- Minimum Bachelor's degree in Information Management, Business Administration, Project Management, or a related field.
- Prior experience in document control or a similar role is preferred but not required.
- Demonstrated ability to work on large-scale projects and adapt to changing requirements.
- Proven problem-solving skills and willingness to learn.
- Familiarity with project management principles is a plus.
- Experience in a multi-stakeholder environment is advantageous.
- Project language is English
- Project duration 3-4 years
- Preferred starting date : as soon as possible
Aanbod
You will join a growing organization with a particular focus on training, supporting and guiding our employees to become next level (project) managers and engineers. You can count on a good atmosphere between colleagues, as you will notice at our team events, in our sports networks and at our knowledge evenings with fascinating speakers. For permanent employees, we offer:
- an open-ended contract with Newpoint Professionals and after an agreed period you will have the opportunity to move into permanent employment with our client.
- 40-hour work week.
- 20 + 12 vacations
- Double vacation pay and 13th month (end of year bonus)
- Hospitalization insurance from AG Insurance Group insurance
- Meal vouchers of 8€ per day, eco vouchers of 250€ per year
- Electric company car with charging card or commuting allowance or mobility budget
- Reimbursement for installation of charging station at home
- Bicycle lease and bicycle allowance
- Annual training budget of €3,000 for 3 full days
- Support when needed: coaching / training / technical expertise.
- 12-month self-employed contract with 1 month notice
- competitive hourly / daily rate
- prompt payment of your invoice 30 days after receipt
- payment of your invoice regardless of whether our client has already paid
- Indexation or rate increases are passed on to you immediately and exactly as a percentage
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