Management Assistant
Functieomschrijving
- Agenda Management: Oversee and maintain the directors' schedules.
- Meeting Coordination: Organize and manage internal and external meetings, conferences, business trips, lunches, dinners, and team events.
- Workflow Follow-Up: Proactively track and manage various workflows, including purchase and travel requests, and external workforce coordination.
- Onboarding Support: Assist with onboarding new employees and managing the exit process for departing staff.
- Team Meeting Assistance: Prepare agendas and presentations, take minutes, and manage digital workspaces.
- Correspondence Management: Handle incoming and outgoing communications.
- Financial Support: Assist managers and team members with financial processes, including ordering, invoice handling, and memberships.
- Budget Management: Prepare and monitor the department budget.
- General Support: Serve as the go-to person for general support, advice, and addressing questions and needs.
- Shipment Documentation: Prepare documents for the shipment of goods.
- Operational and Administrative Tasks: Manage order and stock of stationery, desk and PC allocations for UPM/MIDA members.
- Publication Reporting: Oversee the reporting of UPM/MIDA publications.
Profiel
- You have extensive experience as a management assistant in a corporate environment.
- You have excellent organizational skills, you can multi-task and prioritize efficiently.
- You are hands-on and stress resistant.
- You like to get things done in the most efficient way.
- You can connect well with others and can easily build a relation of trust.
- You are assertive in a diplomatic way.
- You thrive in collaborative environments but are equally adept at working independently and taking the initiative.
- You have excellent communication skills in English (verbal and in writing).
- You are proficient with Microsoft office (Outlook/Word/PowerPoint/Excel/Teams), SharePoint, One Drive – experience with Power BI is a plus and with SAP.
Aanbod
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