Lobbying sector
Office Manager
Functieomschrijving
General responsibilities:
Reporting to the Administration Manager, the Office Manager’s main responsibility will be to organise and coordinate office operations and procedures, in order to ensure the smooth and efficient running of the office and provide adequate support to the team, our members and visitors. Key responsibilities:
• Liaise with tenants, suppliers, technical services, building manager; • Maintain and develop our contacts database in MS Access;
• Liaise closely with external IT support staff and provide ad hoc IT in-house support;
• Assist with the organisation of meetings, dinners, receptions and events in Belgium and abroad;
• Organise and follow-up mass mailings;
• Day to day administrative tasks; • Liaise closely with the receptionist to ensure members/visitors/meeting participants receive adequate support at all times;
• Assist the Administration Manager with accounting/personnel matters;
• Partner with the Administration Manager to maintain office policies as necessary;
• Search for and analyse information from various sources, in particular on the internet.
Reporting to the Administration Manager, the Office Manager’s main responsibility will be to organise and coordinate office operations and procedures, in order to ensure the smooth and efficient running of the office and provide adequate support to the team, our members and visitors. Key responsibilities:
• Liaise with tenants, suppliers, technical services, building manager; • Maintain and develop our contacts database in MS Access;
• Liaise closely with external IT support staff and provide ad hoc IT in-house support;
• Assist with the organisation of meetings, dinners, receptions and events in Belgium and abroad;
• Organise and follow-up mass mailings;
• Day to day administrative tasks; • Liaise closely with the receptionist to ensure members/visitors/meeting participants receive adequate support at all times;
• Assist the Administration Manager with accounting/personnel matters;
• Partner with the Administration Manager to maintain office policies as necessary;
• Search for and analyse information from various sources, in particular on the internet.
Profiel
Required skills and qualification for the Office Manager
• Minimum 3 to 5 years experience in a similar role after obtaining a bachelor degree;
• Proficiency in English, French and Dutch. A good knowledge of at least one other major European language is welcome;
• Excellent technical skills, with a proficiency in MS Office and more particularly in Access;
• Good communication skills;
• Excellent organisational skills, able to manage multiple tasks at the same time and attention to detail;
• Able to work on own initiative and solve problems quickly and effectively;
• Positive, professional attitude, solution oriented, and able to remain calm under pressure and keep to tight deadlines;
• Team player, able to build good working relationships with colleagues;
• Discreet, reliable, helpful and flexible;
• Cheerful and approachable.
• Minimum 3 to 5 years experience in a similar role after obtaining a bachelor degree;
• Proficiency in English, French and Dutch. A good knowledge of at least one other major European language is welcome;
• Excellent technical skills, with a proficiency in MS Office and more particularly in Access;
• Good communication skills;
• Excellent organisational skills, able to manage multiple tasks at the same time and attention to detail;
• Able to work on own initiative and solve problems quickly and effectively;
• Positive, professional attitude, solution oriented, and able to remain calm under pressure and keep to tight deadlines;
• Team player, able to build good working relationships with colleagues;
• Discreet, reliable, helpful and flexible;
• Cheerful and approachable.
Aanbod
Terms and conditions are competitive, depending on the experience and qualifications of the candidate.
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