Our client is a think tank focused on creating a future where decision-makers proactively manage the societal impacts of rapid technological advancements. Their goal is to ensure that emerging technologies are utilized in ways that best serve humanity's interests.
Office and Operations Manager with excellent English
Functieomschrijving
As an Operations Officer you'll be the backbone of the daily functions, from managing travel and expenses to coordinating internal meetings and supporting colleagues with problem-solving.
How you will make an impact:
- Continue to build structure: Start-ups are often associated with a certain level of hectic, and we're no exception. We rely on you to maintain oversight, prioritize tasks, and follow through until completion, taking small steps at a time.
- Active listening, analysis, and problem-solving: Our work pace is fast, so we value your ability to remain calm and provide steadfast assistance wherever it's needed. Whether it's creating a report for our board of directors, adjusting screen settings, applying for a visa, resolving computer issues, reviewing invoices, or taking meeting notes, your flexibility is key. This list is by no means exhaustive.
- Balancing ad hoc work with long-term projects: It's essential to strike a well-devised balance between handling immediate tasks and implementing long-term strategies, such as establishing procedures, policies, and partnerships.
- Utilizing people skills to reflect ICFG's values: Your interpersonal skills are crucial in embodying ICFG's ethos as a caring and professional organization with high-quality standards.
- Active and close collaboration with communications, the events manager, the CEO, program leads, and our partners is vital to aligning efforts and maintaining focus on ICFG's overarching goals.
Profiel
What you will need to succeed in this role:
- Excellent technical proficiency to configure and problem solve f.e. in Navan (Travel & expense software), Coda (documentation software), Google suite.
- The above description is a characterization of the job content and not an exhaustive list.
- Fulfiller of this function is reasonably expected to perform other activities arising.
- Confidence, curiosity, and resilience: We're seeking individuals who are ready to dive in headfirst. As you’ll work with the People & Culture Director we’re hoping you have an interest in HR too!
- Familiarity with Brussels and online resources: A strong understanding of Brussels and adeptness in navigating online resources including suppliers, venues, and caterers.
- Experience f.e. from the hospitality sector is considered a bonus.
- Great communication skills: Strong written and spoken English proficiency, encompassing both informal and formal communication, is paramount. French is considered a valuable asset.
- Alignment with our mission: We value individuals who are genuinely passionate about our mission, as it's the driving force behind our hard work and dedication.
Aanbod
The company offers:
- A competitive salary, with a contract for an indefinite period.
- Nice workenvironment primarily based at our Brussels office with flexible working hours and the option to work from home.
- Vacation Days: enjoy 3-5 days of collective closure during Christmas for quality time with loved ones.
- Annual contribution towards personal education and development.
- Annual contribution towards personal wellness and wellbeing options.