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Our client is an international association specialized in the public transports sector.
RESPONSIBILITIES & TASKS
Support K&I Director and Deputy Director for any administrative tasks
Travel support: travel booking (flights, trains, hotels) for the K&I Director and Deputy Director
Travel & expenses claims for K&I Director and Deputy Director – including Visa Statements Act as the main point of contact for any administrative and logistic issue related to the K&I department
Support the organisation of the K&I Department meetings and other related activities organised within the Department
Main point of contact with Finance department for invoicing issues and travel & expenses claims, including visa statements
Mail: receiving mail for K&I Department and dispatching in colleague’s tray; sending documents by mail, preparing envelope, drafting short letters explaining content of the letter when necessary.
Business cards orders
Update of K&I Organisational Chart, Outlook titles
Setting up new colleagues (checking desk and PC arrangement, ensuring that everything is in place to welcome them)
Centralise and organise administrative documents
Filing, stationaries, supply orders
Liaise and cooperate with unit officers for administrative support per unit
Follow and respect internal procedures and policies
Perform any other reasonable duties as directed by line management
The above responsibilities shall be performed according to the internal culture based on RISE values (Respect, Innovation, Sharing, Expertise), the code of conduct, and on the principles of caring management. This implies providing the colleagues employees with support ensuring their development and well-being, while being responsible for enforcing corporate policies and procedures standards.
PROFILE
Excellent organizational skills and multi-tasking abilities
Hands on experience with MS Office, Internet and Excel
Excellent knowledge of English and French (oral and written). Solid knowledge of a third language is an asset
Understanding of office management and daily operations
Experience of delivering work of high quality within strict deadlines
Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives
Problem-solving attitude and sense of initiative
Strong ability to work flexibly and autonomously to meet/manage changing priorities for the unit and/or the Department
Ability to travel and to work under pressure (mainly for on-site events)
Team player
Attentive to details
Proactive
Knowledge of Efficy (CRM) is an asset
Integrity and professionalism
A great international work environment in the heart of Brussels ;
An attractive salary ;
A permanent contract after temp contract.
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