Executive Assistant
- via Arcadius
- Oudergem
- Interim optional fixed contract, Freelance, Fixed-term, Independent
- organise travel and accommodation
- manage schedule, calendar and rescheduling requirements
Junior Administrative & Office Assistant
- Arcadius
- Porte de Namur
- Permanent, Starter
-
Benefits- Group insurance
- Smartphone
- Laptop
- Individual hospital insurance
- Public transport contribution
- Eco Cheque
- 13th month
- Holiday pay
- Document Management: Typing, checking drafts, compiling and indexing documents.
- Project Monitoring: Track progress, ensure key dates are met.
Management Assistant
- Page Personnel
- Brussels
- Permanent
From € 2.000 to € 3.500 per month
- Providing administrative support to our consultants
- Create and present concise and clear overviews of pending projects and tasks
Accounting and Billing Specialist - Brussel
- Page Personnel
- Brussels
- Interim
From € 46.337 to € 47.495 per year
- Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
- Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
Jobs via e-mail
Looking for a 'Administration' job in Brussels? You can find it on Jobat.be.
Assistant(e) de direction
- Claeys & Engels
- Watermaal-Bosvoorde
- Permanent
-
Benefits
- Meal vouchers
- Individual hospital insurance
- Public transport contribution
- Remote work
- Gestion de l'agenda et suivi des délais;
- Gestion des e-mails internes et externes et échange de lettres;Premier contact téléphonique avec...
Legal Secretary/Receptionist
- Page Personnel
- Brussels
- Permanent
From € 2.500 to € 4.500 per month
- Providing general support to the Office Manager
- Booking attorneys travel
Project Coordinator m/w/x
- Page Personnel
- Brussels
- Interim
From € 2.300 to € 3.300 per month
- Administrative Support: Assist with daily administrative tasks, including managing schedules,...
- Project Coordination: Support project managers in the planning, execution, and monitoring of...
Employé Administratif service Locataire (M/F/X)
- BinHôme
- Ukkel
- Permanent
-
Benefits
- Group insurance
- Meal vouchers
- Eco Cheque
- Training
- Accueillir et inscrire les candidats locataires.
- Assurer l'encodage et la vérification des données administratives.
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Accounting and Billing Specialist - Brussel
The Billing and Finance functions provide exceptional service to the Firm's partners, clients, and internal stakeholders. The candidate must be highly flexible and committed to quality, customer service, and teamwork in a fast-paced environment.
The Brussels office specializes in competition and antitrust law, European regulations, and litigation. Led by notable partners such as Ali Nikpay, Christian Riis-Madsen, and David Wood, the team is highly regarded for their expertise in these areas. The office also offers services in mergers and acquisitions, privacy and data security, and international arbitration?.
Accounting and Billing Specialist - Brussel
Job description
Billing Responsibilities
- Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
- Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
- Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
- Understand various matters to ensure prompt billing cycles and meet tight deadlines.
- Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
- Produce and accurately submit e-billed invoices and address queries from the e-billing team.
- Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
- Set up bank transfer payments and submit supporting documentation for approval.
- Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
- Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
- Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.
- Check and post daily receipts in the Brussels bank account onto Aderant.
- Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
- Prepare monthly bank account reconciliations and submit reports to the Treasury team.
- Assist with VAT and taxation preparations and post tax payments and receipts as necessary.
- Perform other reasonable duties related to accounting and finance as assigned by key managers.
Profile
- Relevant finance experience in a law firm (50+ lawyers) or similar is preferred but not required.
- Must have excellent customer service, motivation, teamwork, and ownership mentality.
- Strong problem-solving, innovation, organization, and attention to detail skills.
- Ability to prioritize and multitask effectively.
- Fluent in French and English, both spoken and written, with professional communication skills.
- Advanced knowledge of CMS Aderant or similar law firm software (e.g., Elite 3E) required.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) with strong Excel skills.
- Ability to work under pressure, manage tight deadlines, and work extra hours if needed.
- Diplomatic, sound judgment, proactive communication, and flexibility.
- Professionalism and courtesy at all times.
Offer
-
From € 46.337 to € 47.495 per year
- Competitive salary with additional benefits such as bonuses or perks.
- Opportunities for professional development and training to enhance language skills.
- A stimulating work environment with diverse projects and growth opportunities.
- Flexible working hours or remote work options to support a good work-life balance.
- An inclusive company culture that values diversity and offers equal opportunities for all employees.
- Chance to be part of a dynamic team with international colleagues and challenging projects.
- Company-sponsored activities or events to promote team-building and social interaction.
- Opportunities for personal and professional growth within the company, including long-term career development.
Practical information
Page Personnel Belgium
Lisa Raemaekers
Show number
Bastion Tower
Marsveldplein 5
Place du Champ de Mars 5
1050 Brussels
Lisa Raemaekers
Show number
Bastion Tower
Marsveldplein 5
Place du Champ de Mars 5
1050 Brussels
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