Hospitality & Workplace Services Coordinator in Brussels

Eligio is the market leader in Belgium in outsourcing reception and office services. Our 400 employees work on a permanent basis. They enthusiastically go to work every day for our clients, medium-sized and large companies throughout Belgium and active in various sectors. You will have a versatile role and ensure that everything runs smoothly for visitors: As an integral part of the Workplace Services team, Day Porter ensures a 5-star employee and customer experience every day throughout the entire office. Reporting to the TFM Account Manager, they will support the Snacks & Refreshments program, support in-house events and hospitality, as well as ensure overall tidiness throughout the office. This position requires good team player capabilities, a high level of service orientation, time management, and organizational skills. SNACK & REFRESHMENT PROGRAM

• Ensure a neat and well-maintained Snacks & Refreshments program.
• Prepare food (e.g., cutting fruits and vegetables) according to hygiene and safety regulations.
• Keep the fridge clean, check expiration dates, and remove outdated items.
• Monitor and maintain kitchen equipment, reporting issues to the WPS Manager.
• Restock glassware, crockery, and cutlery as needed.
• Manage snack and refreshment stock, receive deliveries, and maintain an organized storage area.
• Monitor consumption and collect feedback to meet employee preferences.
• Coordinate catering, including preparation, serving, and cleanup.

OFFICE SERVICES

• Manage and replenish stock of office supplies and hygiene products.
• Maintain cleanliness and ensure the office looks presentable during business hours.
• Collaborate with the cleaning team to handle waste disposal according to local regulations.
• Keep the printing area and back-office spaces organized and well-stocked.
• Regularly inspect and restock first-aid kits.
• Ensure compliance with the Clean Desk Policy.

MEETING ROOMS

• Ensure meeting rooms are clean, organized, and stocked with necessary amenities.
• Prepare client-facing rooms, including furniture arrangements and catering setup.
• Check AV equipment and report any issues.
• Maintain whiteboards and ensure writing tools are functional and neatly arranged.

COOPERATION & COMMUNICATION

• Communicate daily with the WPS team to ensure smooth operations.
• Report service issues, complaints, or risks to the TFM Account Manager and WPS Manager.
• Collaborate with subcontractors and vendors as required.

The schedule is subject to change but provided from 7:30am - 4:00pm with a 60 min break ( 37,5 hours / week )

We are looking for a colleague who has the following competences:

• very good knowledge of English and French, basic knowledge of Dutch
• Fluent with current MS Office tools
• team player
• sense of initiative
• enthusiastic
• discrete
• multitasker
• A neat appearance is also important.