Personal Assistant

Exciting Opportunity for a PA to enjoy a varied and responsible role in a dynamic office

Would you like to play a part in Herbert Smith Freehills’ (Leading international Legal Firm) continued success?

• Your Growth. Our Ambition.


• 1 billion in annual revenue, a team of 5300 worldwide


• Consistently ranked in Band 1 for ESG


• At the forefront of digital transformation to meet clients’ evolving needs


• HSF fosters ambition, diversity, high performance and collaboration


• Enjoy a friendly and multicultural work environment based on respect and understanding


• Modern and attractive offices in 1000, Brussels conveniently accessible by public transport

Be a Vital Asset to the Brussels Team:

• Provide seamless support to the Managing Partner and 2 Lawyers


• Take ownership of responsibilities, efficiently managing changing and competing priorities


• Manage your Partners’ inboxes


• Open and close client matters, including background checks and ensuring all information is accurate


• Utilize your written and spoken English to engage with international stakeholders, to create impactful PowerPoints and e-bulletins as well as to draft, proofread and format diverse documents


• You have carte blanche for your Partners’ agendas and hence are responsible for coordinating all conference calls, internal and external meetings, events and business lunches/dinners and the surrounding logistics


• Liaise with the travel agency for European and worldwide travel arrangements and follow-up the expense claims


• Ensure timely billing by submitting time sheets on time and verifying that the billing narrative is correct


• Ensure an overall smooth running by printing, photocopying, scanning, filing and archiving as well as maintaining the CRM with pertinent details

• Minimum 5 years of experience as a Management Assistant


• Excellent English (written and spoken), 1st class proof-reading skills are vital


• Proficient in MS Office


• Due to your keen eye for detail, you always deliver high quality work


• Solution-oriented mindset, proactive, and self-driven


• Effective time management enables you to forward plan and handle stressful situations calmly


• You are always both service-minded and diplomatic towards clients and colleagues alike and hence build excellent working relationships


• Discretion is key


• Highly motivated team player with a genuine desire to contribute