Exciting Opportunity for a PA to enjoy a varied and responsible role in a dynamic office
Would you like to play a part in Herbert Smith Freehills’ (Leading international Legal Firm) continued success?
- Your Growth. Our Ambition.
- 1 billion in annual revenue, a team of 5300 worldwide
- Consistently ranked in Band 1 for ESG
- At the forefront of digital transformation to meet clients’ evolving needs
- HSF fosters ambition, diversity, high performance and collaboration
- Enjoy a friendly and multicultural work environment based on respect and understanding
- Modern and attractive offices in 1000, Brussels conveniently accessible by public transport
Personal Assistant
Description de la fonction
Be a Vital Asset to the Brussels Team:
- Provide seamless support to the Managing Partner and 2 Lawyers
- Take ownership of responsibilities, efficiently managing changing and competing priorities
- Manage your Partners’ inboxes
- Open and close client matters, including background checks and ensuring all information is accurate
- Utilize your written and spoken English to engage with international stakeholders, to create impactful PowerPoints and e-bulletins as well as to draft, proofread and format diverse documents
- You have carte blanche for your Partners’ agendas and hence are responsible for coordinating all conference calls, internal and external meetings, events and business lunches/dinners and the surrounding logistics
- Liaise with the travel agency for European and worldwide travel arrangements and follow-up the expense claims
- Ensure timely billing by submitting time sheets on time and verifying that the billing narrative is correct
- Ensure an overall smooth running by printing, photocopying, scanning, filing and archiving as well as maintaining the CRM with pertinent details
Profil
- Minimum 5 years of experience as a Management Assistant
- Excellent English (written and spoken), 1st class proof-reading skills are vital
- Proficient in MS Office
- Due to your keen eye for detail, you always deliver high quality work
- Solution-oriented mindset, proactive, and self-driven
- Effective time management enables you to forward plan and handle stressful situations calmly
- You are always both service-minded and diplomatic towards clients and colleagues alike and hence build excellent working relationships
- Discretion is key
- Highly motivated team player with a genuine desire to contribute
Offre
- Possibilité de travailler à domicile : 2 jours
- Chèques-repas
- Smartphone
- Ordinateur portable
- Assurance hospitalisation individuelle
- Intervention dans les frais de deplacement
- Formations
- Competitive Salary plus Performance Bonus, Wellbeing Benefit, (900 € pa), Mobile Phone + Subscription, Laptop, Lunch Vouchers, €7, Private Pension, (5% of gross annual salary), Hospitalization, Outpatient Insurance and Car Mileage OR 100% Public Transport Reimbursement
- Continuous training opportunities
- Opportunity for 2 days of teleworking per week (after 1 month)
- 38 hour workweek, (9 am – 5.30 pm)
- Rare overtime requirements
- 25 days of annual leave
- Collaborate with warm, enthusiastic, and stable colleagues
- Permanent contract ensuring long-term stability
Hiring Process
- First interview with the Brussels Office Manager and Managing Partner
- Practical work prioritisation exercise (On line exercise)
- Decision communicated within 1 week
Don't miss this outstanding opportunity to join this prestigious international legal firm and thrive as a valued PA!
Information pratique
Emma Waites
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