International company in the heart of Brussels.
Office Manager
Description de la fonction
GENERAL OFFICE LIFE
OFFICE OPERATIONS
- Manage reception: welcoming guests, daily deliveries, phone and general inboxes
- Answer main phone line for the four brands and dispatch calls
- Distribute and/or store correspondences (e.g. letters, emails and package delivery)
- Keep corporate meeting rooms (level +3) equipped and clean at all times
- Maintain the office condition and arrange necessary repairs with the building management and submit any ad hoc requests via the ticketing system
OFFICE OPERATIONS
- Centralise travel tickets: online reservation, payments with company credit card
- Assist in organising in-office client meetings
- Assist in organising the internal monthly events/meetings
- Manage and optimise stock inventory with internal events, (client) meeting and in line with EMAS certification and CSR policy
- Manage all office suppliers, including (but not limited to): Proximus/Colt (internet), iRiS (cleaning company), Lyreco (office supplies, etc.), KONICA (printers & toners), GRÖHE (water filters & fountains), Javri (coffee machines), BIOCENO weekly fruit order, etc.
Profil
REQUIREMENTS & SKILLS
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work Excellent written and verbal communication skills in English and French
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) and familiarity with email scheduling tools
- Strong organisational and planning skills in a fast-paced environment
- Attention to detail and problem solving skills
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Hands on experience with office machines (i.e.: printers, coffee machines, etc.)
Offre
-
De € 2.800 à € 3.500 par an
- The opportunity to work in an international environment
- Permanent contract
- Possibility to evolve in the company
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