Commercial Assistant

Our client is an international company active in the energy sector.

For an international client specialised in the energy sector we are looking for a motivated commercial and administrative assistant (m/f/x) ! Your role will be to assist the commercial department and to provide adequate support in order to allow the business to flow smoothly.

Responsibilities

• Support the commercial manager with the administrative tasks of the sales (SAP follow up, invoices, etc.) ;


• Liaise with the clients and follow up their orders, queries and specific needs ;


• Daily contacts with the other departments (logistic, finance, IT, distribution, etc.) ;


• Follow-up of shipments, off-takes and stocks ;


• Support Office matters ;


• Actualise client files ;


• Report monthly inventories to the headquarters in Spain.

Logistics

Liaising with the distribution and logistics departments for booking of vessels as per clients’ requirements.

Follow-up of shipments, off-takes and stocks.

Reconciliation and reporting of monthly inventories to the principals in Spain.

Booking truck off-takes for terminals.

Documentary credits     

Checking incoming Letters of Credit (L/C).

Verifying and revising the L/C documents raised by the documentation department. Submits and negotiates L/C documents with the banks.

Liaising with the clients, documentary department and banks and follow-up of all documentary credits.

Office matters.

Support the office matters (telephone , )

Support local office contracts, order local small supplies.

Qualifications

• Bachelor's Degree or equivalent experience ;


• Fluent in English, good level of Spanish (you'll have to answer mails and work on SAP in spanish) and good level of French or Dutch ;


• A good knowledge of SAP is a major advantage.