Administrative Assistant (part-time)
Description de la fonction
The Belgian Society of Paediatric Haematology and Oncology (BSPHO) is looking for an enthusiastic, Dutch-speaking professional for a versatile administrative role. This position is part of the expansion of the BSPHO secretariat and involves a mix of administrative, financial, and communication responsibilities. The Administrative Assistant will work closely with the CEO in a dynamic and impactful environment, contributing to improving childhood cancer care in Belgium. Key Responsibilities
- General administrative support:
- Managing emails, calls, timesheets, standard templates, etc
- Scheduling meetings, taking minutes and managing RIZIV accreditation
- Preparing, formatting, and proofreading documents (reports, presentations, contracts, etc.)
- Maintaining and organizing digital and physical files
- Managing BSPHO membership (directory, membership invoices, etc.)
- Supporting team members with various administrative needs
- Financial & HR Support:
- Processing invoices and expense reports
- Supporting budget tracking and assisting in the preparation of financial reports
- Assisting with HR documentation
- Communication tasks:
- Manage website content and access
- Create content for BSPHO’s various materials (website, newsletters, social media...) tailored to our members, donors, and the general public
- Assisting in event planning and logistics
Profil
Profile
- Native-level Dutch and excellent command of English (French is a plus)
- Educational background in administration, communications, or a related field
- Some initial experience in an administration or a communication role
- Strong proficiency in office tools such as Word, Outlook, Teams, Excel, etc
- Knowledge of communication tools (web, social media, and newsletter platforms)
- Strong organisational skills and attention to detail
- Creativity and independence
- Team-oriented with good interpersonal skills
Offre
- Permanent, part-time contract (50% to 80%, depending on the candidate’s profile)
- Competitive salary based on experience
- Lunch vouchers
- Hospitalisation insurance
- Mobile phone subscription and laptop
- Extra-legal holidays
- A flexible teleworking arrangement
- A monthly teleworking allowance
- Public transport subscription
- Opportunity to join a motivated, dynamic team
- A supportive work environment with the freedom to be creative
- The opportunity to be part of an association making a real and meaningful impact on childhood cancer care
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