Management Assistant

The position involves 38 hours a week in a dynamic and corporate environment.

Our client is a company active in the European sector.

Your responsibilities in this role are as follows:

• Assist in managing day-to-day administrative tasks, such as handling correspondences, answering phone calls, and responding to incoming emails via the general address and online website enquiries;
• Perform general clerical duties, such as data filing and data entry;
• Maintain and update company files and contact database;
• Serve as the primary contact point with the external service for prevention & protection at work as well as with the office building co-ownership;
• Support the business with the organization of internal (e.g. Board, Committees, staff) and external meetings (e.g. European Commission, external partners & stakeholders), in coordination with the policy and communication team;
• Maintain and coordinate the staff (Google) calendar;
• Arrange and coordinate travel logistics, including (venue) bookings, reservations, registrations, and catering for staff and organizational events;
• To act as the main contact for members of the organization, responding to queries and providing guidance and timely and professional information,;
• Participating in the drafting and revision of the organization's communications, such as agendas, working documents, minutes, newsletters, press releases, etc.
• Management of the company register ;
• Support the Communications Manager in managing the website;
• To ensure accurate management of contacts with the EU institutions as regards
• Making appointments
• Registering the association's staff and experts with the various bodies in which the organization is involved
• Staff access to the European Parliament (renewal of badges)

• Maintaining administrative relations with the relevant Belgian, European and international institutions ;
• Managing and updating the EU transparency register;
• Responsible for association contracts (leases), in coordination with the administrative secretary.

Robert Half BV and Robert Half Project Sourcing BV process the data from applicants that is required to carry out the application process. You can find more information on data protection, in particular on your rights, at Toon websitehttps://www.roberthalf.com/be/en/privacy.

The qualifications required for this position are as follows:

• You have a bachelor's degree in executive secretarial work, translation or equivalent,
• At least 2 years' previous experience in an administrative role
• Experience in the European sector is a plus
• You will have strong organizational and time management skills, with the ability to prioritize tasks and work independently;
• You are fluent in French/ Dutch and English
• You have an excellent command of office software and the ability to adapt quickly to new tools and technologies.
• You have an eye for detail and precision in the management of files and financial information.
• You have strong interpersonal skills and the ability to work well with members of the company, staff and external stakeholders.