Our client is an international association.
KI Officer
Functieomschrijving
MAIN DUTIES
- Provide organisational support to colleagues from the unit
- Plan and organise logistics for all unit activities (internal and external meetings, conference calls, events, etc…)
- Support Knowledge management & production
- Assistance on some specific projects and tasks
- Follow-up and update the database, related pages & sections of online platforms (Efficy, MyLibrary, MyNetwork…)
RESPONSIBILITIES
- Act as point of contact between the members and our organisation for the assigned tasks
- Handle and follow-up requests and queries from members and managers
- Support the Units Managers in designing programmatic activities
- Manage speakers and programmes for ad hoc knowledge related events
- Organise and Support internal/external meetings when needed/required and be the main contact of the unit for logistics aspects
- Keep track of the update of all ad hoc related documents and make sure that they are internally well promoted and distributed
- Compose and type regular correspondence, like invitations and informative material
- Work closely with the Units Managers to design activities and tools to ensure high quality outcomes
- Support the Units Managers for the production of papers and publications
- Take minutes of meetings and write them in an agreed format
- Perform any other reasonable duties as directed by line management
- Liaise with the administrative secretary for unit relative topics
- Fulfill his/her responsibilities and tasks according to the RISE values
Profiel
PROFILE
- Excellent organizational skills and multi-tasking abilities
- Hands on experience with MS Office, Internet and Excel
- Excellent knowledge of English and French (oral and written). Solid knowledge of Spanish and/or German is an asset
- Understanding of office management and daily operations
- Excellent written and oral communication skills and the ability to communicate clearly and effectively to an audience
- Experience of delivering work within strict deadlines
- Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives
- Problem-solving attitude and sense of initiative
- Strong ability to work flexibly and autonomously to meet/manage changing priorities for the team and our organisation
- Ability to travel and to work under pressure (mainly for on-site events)
- Knowledge of Efficy is an asset
Aanbod
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Van € 2.800 tot € 3.000 per maand
We offer you an interim contract for a permanent position.
It will be an opportunity to work in a dynamic and international environment and contacts with its members worldwide.
Homeworking is possible
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