We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.
GENERAL OFFICE LIFE
Manage reception (in-office): welcoming guests, daily deliveries, phone and general inboxes of MCI and logos.
Answer main phone line for the four brands and dispatch calls: MCI Benelux, logos, BBE and Ovation.
Distribute and/or store correspondences (e.g. letters, emails and package delivery)
Keeping corporate meeting rooms (level +3) equipped and clean at all times
Maintaining the office condition and arranging necessary repairs with the building management (Cofinimmo) and submit any ad hoc requests via the ticketing system
Centralise and optimise office improvements/ideas; make life in the office pleasant, where people feel good
Manage the music in the Village during lunch times and internal events
Water and care for the cactus in the Village and open space (level +3)
OFFICE OPERATIONS
- Centralise travel tickets: online reservation, payments with company credit card, encoding CO2 information in the TRAACE software (group reporting with Finance)
- Assist in organising in-office client meetings for mci group Belgium
- Assist in organising the internal monthly events/meetings for mci group Belgium in-office & offsite
- Manage and optimise stock inventory for mci group Belgium in accordance with internal events, (client) meeting and in line with EMAS & ISO 14001 certification and internal CSR policy
- Support the (bi-)annual analysis and auditing process of the EMAS & ISO 14001 certification
- Manage all office suppliers, including (but not limited to): Proximus/Colt (internet), iRiS (cleaning company), Lyreco (office supplies, etc.), KONICA (printers & toners), GRÖHE (water filters & fountains), Javri (coffee machines), BIOCENO weekly fruit order, etc.
- Liaise with the Finance Team for supplier invoices (check correctness, ensure payment is processed and allocated to the right cost centre)
- Help/assist staff members of the company to find & book restaurants in Brussels for dinners with clients – if timely
- Support operational teams in gathering administrative documents for pitch & tenders (i.e.: transparency register, due diligence, financial documents