Management Assistant

Since its foundation in 1960, the Company has pursued the worldwide advancement of education, science and patient care.

The company  is looking for a full-time “Coordinator” to join its Programs team and contribute to the various tasks related to the daily coordination of some of its flagship educational activities directed to doctors in low-resourced countries. The successful candidate will be exposed to a wide range of tasks in a busy international team ultimately supporting our leaders and members.



Main responsibilities : • Act as an interface between programs applicants, the relevant  Programs committees and our external partners o Respond to general enquiries o Organize online open competition rounds for doctors/ centers applying for grants o Follow up on applications – including scoring and sharing feedback to applicants o Liaise with relevant Programs chairs, external partners and other  departments o Follow up on funded programs and activities: organize payments and collect & process reports o Interact on regular basis with grantees: identify success stories as well as opportunities to keep them involved in the activities of the society and empower them to become champions in their communities o Schedule and organize meetings (both online and face-to-face) – including logistics, agenda and minutes o Deal with governance aspects and follow the processes in place to identify new committee members and/or leaders in due course • Assist with reporting and data integration into our new internal database (Membersuite) o Assist in cleaning data and maintain data up-to-date o Help with building dashboards and drawing statistics on the various Programs 

?Skill specifications :

The successful candidate is highly motivated by the mission and fully dedicated to contributing and helping make a difference and an impact. He/she will need to demonstrate:

- Sound project management skills to ensure the delivery of robust and consistent grant educational programs through the design (and/or revision) of processes

- High level of attention to details

- Oral and written native knowledge of English. Excellent written and verbal communication skills.

- Superior diplomatic and people management skills to support and coordinate a wide, global network of experts and volunteers as well as to work closely with other teams members, help them implement the necessary changes in their activities and liaise with other internal departments (membership, marketing and communications, events, etc)

- At least 5 years of experience in operational and administrative/secretarial tasks in an international environment, preferably in a medical society and/or not-for-profit organization

- Fully computer literate. Excellent knowledge of MS Office is a strong requirement, and experience with web-based administration tools such as Survey Monkey Apply and Membersuite is a strong asset.

- Excellent time-management and organizational skills with the ability to work on multiple tasks simultaneously and autonomously. Establish adequate priorities and follow them up.

Profile & Experience :

- Ability to work in an international and multicultural fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results

- Highly structured, efficient and stress-resistant - Commitment, flexibility and pro-activeness

– ability to easily adapt in a small and highly motivated team

- Techy-savvy personality. At ease with digital technologies, with a hands on/ problem solving approach

- Possess a “can do” spirit of accountability, helpfulness, inclusion, flexibility, continuous improvement, collaboration, creativity and fun!