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We are a dynamic organization with an American model focused on providing high-quality legal services. To expand our team, we are looking for an enthusiastic Team Assistant to support us in a fast-paced environment.
Legal Assistant (DU and EN) in an international Law Firm
Functieomschrijving
Coordination of Office Procedures:- Efficiently coordinate workflows and administrative processes.
- Follow the organization's policies and procedures.
- Maintain positive relationships with supervisors, colleagues, and clients.
Teamwork:- Act as a member of the secretarial team and provide support during absences.
- Handle group calls and volunteer for extra work when available.
Confidentiality:- Ensure the highest level of confidentiality for all client and organizational information.
Diary Management:- Manage the daily schedules of attorneys, including meetings and travel arrangements.
Client Communication:- Effectively communicate with clients via phone and email.
- Sort and process client emails and documents for attorneys in their absence.
Document Preparation:- Draft and type correspondence, documents, and presentations from various sources.
- Ensure accuracy and clarity in final versions and timely completion.
Filing and Records:- Use the organization's computer systems effectively.
- Maintain both hard copy and electronic filing systems.
- Provide support with research.
Timekeeping:- Enter attorneys' timesheets into the system and meet monthly deadlines for final entries.
Billing Support:- Assist with the billing process, coordinating with billing teams as needed.
Expense Reimbursement:- Work with the accounts department to process reimbursements and payments.
Handover Notes:- Maintain up-to-date handover notes for each designated attorney.
Other Duties:- Responsible for additional secretarial and administrative tasks as requested.
Profiel
- Detail-oriented and flexible.
- Intelligent and proficient in Office 365 and other relevant software (Intap, threeE, elite, Chromeriver).
- A good mix of young and old in the team, with the ability to adapt to different ages.
- Proactive and able to work in a supportive role.
- The new employee will be assigned a mentor/buddy during the first few months.
Aanbod
Market-Conform Salary: Competitive compensation that aligns with industry standards.
Home Office: Option to work remotely, providing flexibility and convenience.
Flexibility: Adaptable work hours and arrangements to support work-life balance.
Growing Opportunities: Potential for career advancement and professional development within the organization.
Learning and Training: Opportunities for on-the-job training and skill enhancement to support employee growth.
Warm and Supportive Environment: A positive workplace culture that fosters collaboration and support among team members.
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