The H&S Admin Coordinator will provide effective and high-level pro-active support, administration and coordination to the Health and Safety Officer to facilitate and promote Health and Safety at BSB. The H&S Admin Coordinator will also help develop policies and procedures to promote occupational health and safety awareness. Areas of responsibility:
- Follow up all policies, procedures, administration and coordination linked to health, safety and welfare at BSB
- Ensure that administrative systems, processes and databases are efficient, well managed and kept up to date (in particular any processes related to inspection management, asset and inventory management, and risk analysis)
- Compile and update the JAP (Jaarlijks Actieplan) and GPP (Globaal Actieplan) in liaison with the Health and Safety Officer
- Ensure that administrative systems, policies and procedures reflect both BSB’s Health and Safety Policy and legal requirements, as included in Belgian law and in the Welfare Codex; Research legal requirements when needed
- Act as back-up for the Health and Safety Officer
- Support the Health and Safety Officer to ensure health and safety policies are in place and adhered to
- Be a point of contact and advice for any department, staff member or student who has a health, safety and/or welfare concern; Make sure any concern is heard and receives appropriate follow-up
- Communicate effectively with organisations, families, the BSB community and the Health and Safety Committee
- Enhance BSB’s reputation in terms of health, safety and welfare by ensuring that the relevant notice boards and the school website are used effectively to report and celebrate activities
- Be aware of any activity going on on campus which needs to adhere to BSB’s Health and Safety Policy and to Belgian law in terms of health, safety and welfare
- Ensure good relationships with external health, safety and welfare organisations, particularly in terms of inspections and audits
- Deliver the highest standard of customer service when dealing with enquiries either on the telephone or in person
- Keep the health and safety calendar up-to-date and arrange meetings, appointments and activities
- Regularly inspect the BSB campus, report and follow up on any irregularities or dangerous situations
- Investigate and report any accident or incident involving a BSB student or staff member and ensure a good follow-up
- Support the Health and Safety Officer in making a risk analysis when needed
The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed.