International company in Brussels. 

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.

What are your tasks?

• Keep agendas up-to-date and ensure consistency amongst Executives’ activities


• Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.


• Arrange travel plans (flights, hotel reservations etc.).


• Format documents and send e-mail/letters


• Assist with the preparation and the formatting of presentations (PowerPoint)


• Keep our SharePoint up-to-date with meeting materials etc.


• Keep our contact database up to date


• Follow up of contracts with external parties and ensure their appropriate recording in the contract database.


• Collecting and providing all relevant information for internal/external meetings


• Sending outlook invitations and tracking replies


• Gathering working documents, preparing meeting folders and checking presentations’ accuracy


• Organizing Microsoft Teams meetings when relevant


• Ordering lunches


• Setting up meeting rooms for calls and face to face meetings


• Answer phone calls and welcome visitors

Skills & Competences:

• You possess a degree/diploma/certificate in Administration or relevant


• At least 2 years of experience


• Past experience of working in an international environment is an asset


• Excellent spoken and written in English, dutch and french is a prerequisite


• Excellent computer skills (Word, PowerPoint, Excel…)


• Team worker


• Being proactive


• Good oral and written communication abilities


• Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous


• Eager to learn


• Able to respect deadlines and tight timing