Team Administrative Assistant

Our client is market a leader in the utility sector, active in the production and the delivery of gas (well, obviously we shall stop that before 2035) and electricity coming from renewable energies such as sun, wind and biomass.

 

Our client is active in the Netherlands, Belgium, Germany and the United Kingdom.

 

The group has four businesses in Belgium:

• the supply organisation supplying more than 35.000 companies and 1.000.000 private customers with green electricity and gas,


• the solar division, the leading solar power operator in the Belgian market,


• the e-mobility division, number one in charging solutions in the Belgian market,


• Eneco Wind Belgium, major player in the wind sector in Belgium, with offices in Wavre and Mechelen. EWB operates 105 wind turbines on land and is involved in wind offshore: EWB has shares in Norther and Seamade, two major offshore projects.

Roles & Responsibilities



As member of the Construction & Operation team, you report directly to the Manager of the team.



You provide administrative support to the whole team.



Job description



The following tasks will be yours:



Organising, attending and following up on team meetings

Team support: lunch orders, meeting rooms reservations, etc.

Key role in SAP Ariba: as Requester, you enter the purchase orders for the team

Management of the invoice approval workflow for your department

Processing electronic signatures of internal and external documents

Close cooperation with other departments, in particular Procurement and Finance

Ensuring the proper document management of ongoing projects, in particular by ensuring the systematic electronic archiving of external and internal documents.

Structural back-up of the office assistant

What we expect from you



You have a relevant experience in a similar function (1-3 years)

You have affinities with jobs impacting the environment & you are interested in durability

You have strong written and oral communication skills

You are accurate, hands-on and responsible

You are organised, pragmatic and solutions minded

You are a French native speaker and can use English in a professional setting especially in writing.

Dutch can also be a good asset

You are IT minded You have good command of MS-office