Our client is an international association.

MAIN DUTIES                            

• Provide organisational support to colleagues from the unit


• Plan and organise logistics for all unit activities (internal and external meetings, conference calls, events, etc…)


• Support Knowledge management & production


• Assistance on some specific projects and tasks


• Follow-up and update the database, related pages & sections of online platforms (Efficy, MyLibrary, MyNetwork…)

RESPONSIBILITIES                     

• Act as point of contact between the members and our organisation for the assigned tasks


• Handle and follow-up requests and queries from members and managers


• Support the Units Managers in designing programmatic activities


• Manage speakers and programmes for ad hoc knowledge related events


• Organise and Support internal/external meetings when needed/required and be the main contact of the unit for logistics aspects


• Keep track of the update of all ad hoc related documents and make sure that they are internally well promoted and distributed


• Compose and type regular correspondence, like invitations and informative material


• Work closely with the Units Managers to design activities and tools to ensure high quality outcomes


• Support the Units Managers for the production of papers and publications


• Take minutes of meetings and write them  in an agreed format


• Perform any other reasonable duties as directed by line management


• Liaise with the administrative secretary for unit relative topics


• Fulfill his/her responsibilities and tasks according to the RISE values 

PROFILE

• Excellent organizational skills and multi-tasking abilities


• Hands on experience with MS Office, Internet and Excel


• Excellent knowledge of English and French (oral and written). Solid knowledge of Spanish and/or German is an asset


• Understanding of office management and daily operations


• Excellent written and oral communication skills and the ability to communicate clearly and effectively to an audience


• Experience of delivering work within strict deadlines


• Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives


• Problem-solving attitude and sense of initiative


• Strong ability to work flexibly and autonomously to meet/manage changing priorities for the team and our organisation


• Ability to travel and to work under pressure (mainly for on-site events)


• Knowledge of Efficy is an asset