For an ambassy located in Brussels, we are looking for an executive assistant.
Executive assistant
Functieomschrijving
As Assistant Executive, you will have to perform the following tasks:
- Manage the daily administrative tasks of the Office of the Head of Mission and act as the person of contact for any related inquieries;
- Maintain a database of business and other contacts for the Chef of Mission;
- Handle the schedule of the Ambassador as well as all related responsabilities (travel arrangements, preparing documents for diplomatic meetings, etc.);
- Coordinate the affairs of the Office in conjunction with the Deputy Chief of Mission and Finance Attaché in addition to preparing;
- Draft activity reports, confidential correspondence and other documents as requested by the Chef de Mission.
- Coordinate activities related to matters requiring special attention for the Head of Mission's office and official residence with the Financial Attaché and Head of Chancery.
- Assist in the coordination of internal and off-site meetings and general meetings of Embassy/Mission staff, as well as assisting diplomatic staff with official travel.
- Assist in the preparation of official Embassy/Mission events.
Profiel
As Assistant Executive, you possess the following qualifications:
- You have a Bachelor's degree or equivalent certification, preferred in Business Administration or Office management;
- You have experience as Administrative Assistant= previous experience as in an international organisation is a plus;
- You are fluent in English and have working knowledge in French
- You possess excellent interpersonal, organizational and communication skills;
- You can adapt in a multi-cultural environment and are able to create and maintain relationships/networks with strategic partners as to achieve the Embassy's objectives;
- You communicate in a very clear, concise and respectful way;
- You can adapt to changing timetable and schedule;
- You are familiar with Microsoft Office
Aanbod
- A temporary contract renewed every month, with the possibility of a fixed-term contract for 3 years;
- Full time (9-5);
- Salary based on salary scale;
- In case of permanent contract:
Paid vacation - 3 weeks
Sick leave entitlement
Compassionate leave
Maternity leave
Health insurance
Transportation allowance
Interested by this job offer? You can send us your resume at Toon emailadres
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