Event Assistant - Registration & Travel

Our client is a international communication agency since 1987. Our client help companies and associations to strategically engage and activate their target audiences, building the dedicated online and offline communities they need to strengthen their brands and boost their performance. 

Tasks

• Assist in the coordination of registrations & travel bookings under the supervision of the Senior Travel Coordinator; 


• Participate in the creation of rooming list & follow-up closely with hotel suppliers: 


• Assist in the registration & travel related file management ensuring that all relevant documents are filed electronically, and paper based, when required; 


• On-site registration support if needed; 

• Obtained a Bachelor or Master degree


• Be eligible to work full time (40 hours/week) in the EU.


• Possess excellent verbal and written communication skills in English, and proficiency in at least one additional language such as French, German, Dutch, Spanish, Italian, Polish, or Turkish.


• Assist the team in organizing congresses and conferences, focusing on specific tasks assigned by the Project Director.


• Advocate a high level of service attitude and professionalism.


• Demonstrate the ability to prioritize daily tasks, respect timelines, and adhere to critical dates and related action items.


• Ensure operational excellence and maintain a 'Quality Obsessive' approach.