Administrative Assistant EN/FR/NL

This company is a worlwide professional association of service operators located in Brussel. 

1. Assistance to the Membership Services & Events Department :

• Provide full administrative support including travel arrangements


• Management of the full membership invoicing with BOB 50 commercial tool


• Provide full organisational and administrative support

2. Travel coordinator :

• Plan and manage travel arrangements


• Proceed with accommodation group bookings


• Gather all travel information in a follow up sheet


• Register colleagues to event


• Proceed with visa when appropriate


• Conference material follow-up


• Re-invoicing follow-up when needed

3. Assistance to the Legal Department :

• Provide full administrative support including travel arrangements and expenses reports to the General Counsel

4. Internal meetings : 

• Provide full administrative and logistical support to the meeting organizer


• Support the organiser and the participants during the meeting


• Meeting material follow-up (archive any useful documents)

5. Office supplies/stationery :  

• Management of stocks and supplies


• Requests quotes and regularly meet with suppliers to get competitive prices

6. Back-up tasks :

• Ensure operational, flexible and efficient back-up tasks when required

7. Office general :  

• Check all incoming faxes and post from the letterbox, scan & e-file important documents and distribute to each member of staff


• Ensure that visitors are properly welcomed and that proper control of access to the offices

8. Phone :

• An excellent phone manner is essential to the good reputation of the company

9. Cooperation : 

• Very close cooperation and communication among the staff 

• Strong organisational skills and attention to details


• Flexibility and ability to produce results on time


• Ability to work with figures and documents to produce high quality work


• Highly developed social and communication skills


• Self-starter capable of judging when and how to take initiatives


• Computer literacy (Windows, Word, Excel, Access, Internet)


• Fluency (written and spoken) in English, Dutch AND French