Administration & planning assistant

This permanent exhibition, for which we are seeking a colleague to join the planning team, is located in Etterbeek (Brussels) and offers visitors an engaging overview of European history. Available in all 24 official languages of the European Union, the exhibition provides free admission and tailored resources for schools, families, and groups.

We are seeking a part-time interim colleague to join the planning team. This is a replacement contract, as one of the current colleagues is working at 50% capacity. The duration of the mission is currently unknown, with a minimum period of 2 months.

The primary responsibility of the administration & planning assistant is to provide essential administrative support to the service staff provision. This role involves assisting with scheduling, logistics, and administrative tasks related to staff deployment. The administration & planning assistant will work closely with account managers, team leaders, and the HR business partner to ensure the efficient allocation of resources.

Key Responsibilities:

• Schedule and deploy floor staff to ensure full coverage of all positions.
  
• Create and manage work rosters, considering staff availability and site requirements.
  
• Track leave entitlements, including annual leave, public holidays, and statutory leave, in compliance with Belgian labor laws.
  
• Ensure appropriate leave scheduling while maintaining adequate staffing levels.
  
• Administer working hours, leaves, and vacations.
  
• Collaborate with the payroll officer to process payroll and benefits, ensuring compliance with Belgian social security and tax regulations.
  
• Handle administrative aspects of parental leave, care leave, and other forms of time credit.
  

Working Hours:

• Monday PM
  
• Tuesday AM
  
• Wednesday AM
  
• Thursday AM
  
• Friday PM
  
  Total: 19 hours per week (negotiable).
  

The ideal candidate must:

• Be fluent in French and English (additional languages are an asset).
  
• Be available to work 50%, ideally spread over 5 days a week (negotiable).
  
• Have experience in planning activities (this is a must).