Administratief medewerker - receptionist
Functieomschrijving
- Under general supervision, provides support for local office administration and reception desk;
- Use internal facilities management software to manage planned and reactive maintenance tasks;
- Under direction of the Finance function, may support local invoice flow; receiving and managing all the coming invoices using internal finance/invoice management systems;
- Greets visitors and controlls the booking meeting rooms, assisting with the coordination of the meetings or other events;
- Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception;
- Coordinate administration of building property, apartments, and company vehicles;
- Submit office expense invoices within allocated budget, escalating approval when necessary;
- Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
- Under supervision, responsible for coordination of all health and safety procedures for a local office;
- Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services;
- Provide reporting and information for country budget planning for facilities-related costs;
- Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies;
- May be responsible for other projects and responsibilities as assigned.
Profiel
- Associate's Degree or equivalent or at least 2 years of experience in administrative services/office management;
- Fluent in Dutch and English;
- Knowledge of MS Word, Excel, and PowerPoint;
- Strong communication skills (both written and verbal); and
- Excellent organizational and prioritization skills with a high attention to detail.
Aanbod
- Competitive PTO packages
- Competitive compensation and benefits package (meal vouchers, hospitalization insurance, pension insurance,...)
- Employee health and wellness initiatives
- Flexible work schedule
- Company-sponsored employee appreciation events
- Structured career paths with opportunities for professional growth
- Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
- Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
van