This is a leading company within the food infustry.

Temporary Vacancy: Executive Assistant

Your Role

We are looking for a highly organized and proactive Executive Assistant to provide personal administrative and organizational support to our CFO and other managers within the finance department. In this role, you will play a key part in ensuring the smooth running and execution of business processes and day-to-day operations.

Your Key Responsibilities:

General Administrative and Organizational Support:

• Proactive support in terms of agenda and email management, answering phone calls, and acting as a point of contact for all kinds of questions from internal and external stakeholders.


• Scheduling meetings and business appointments, following up on the practical arrangements.


• Booking travel arrangements (flights, hotels, etc.) and organizing business trips.


• Handling personal administrative tasks such as expense reports and correspondence.

Meeting Preparation and Follow-up:

• Agenda management and ensuring all necessary documentation is available in preparation for meetings.


• Preparing and coordinating reporting and (PowerPoint) presentations, keeping track of action points.


• Finalizing and updating reports and documents on the intranet/SharePoint so that relevant company information is reliably available.

Data and Document Management:

• Maintaining and updating legal, financial, and operational records.


• Tracking absences and business trips.


• Managing document archives for the finance department.


• General Departmental Administration:


• Timely processing of purchase orders (POs) and invoices, and budget follow-ups.


• Coordinating onboarding meetings for new employees.


• Handling administrative tasks related to corporate processes.

Execution of Delegated Tasks by the CFO:

• Managing the company’s fleet administration.


• Organizing corporate events and meetings (e.g., Management Conference, shareholder meetings).

Are You the One We’re Looking For?

• You have a minimum of 5 years of relevant and stable working experience in a similar role and environment.


• You have a high level of discretion and confidentiality. Professional support of senior managers is your passion.


• You are proactive and a very strong organizer, a multitasker, and well-structured.


• You are autonomous, a self-starter, with a proactive mindset and take initiative where needed.


• Furthermore, you are punctual and precise and have strong administrative skills.


• You have a flexible mindset.


• You are familiar with classic PC tools (Word, Excel, Outlook, PowerPoint) and you have an affinity for new software systems.


• You master (written and spoken) the English language exquisitely. Any other European language is an asset.