Receptionist

Our client is an European company. 

We are looking for a motivated and proactive receptionnist with excellent communication and organisation skills, and a proven track record in a similar position for an initial period of six months to support our client's Office Administration and Management team.

The Administrative Coordinator will provide a variety of support services for an international external and internal audience. 



Your tasks will include:

 

• Acting as the first point of contact for the internal and external stakeholders, answering or referring incoming inquiries and providing accurate and timely answers;


• Performing general reception tasks, such as answering the telephone, taking and relaying messages, providing information to callers;


• Monitoring external visitor access and maintaining security awareness; performing all other reception duties relating to external visitors, such as issuing access badges, organising and planning accommodation and transportation;


• Supporting employees with booking accommodation and transportation in compliance with the Company's travel policy;


• Providing general administrative support such as preparing correspondence, receiving and sorting out mail and deliveries, scheduling appointments;


• Coordinating, planning, booking, organizing, preparing and tidying rooms before and after meetings; including technical and audio-visual set-up, catering, or other equipment.

The successful candidate will have:

 

• Excellent command of English ( written and oral) - French or Dutch is an asset


• Excellent IT skills (MS Office and Outlook)


• An ability to work independently and as part of the team; be a good team-player


• A strong orientation to results and the ability to work efficiently to meet agreed datelines and targets under time pressure