Do you enjoy vibrant, ever-evolving, and welcoming work environments? Are you looking for a meaningful job where you can actively contribute to the well-being and smooth running of a growing organization? Then look no further!

Our client, a dynamic hub supporting the development of Swedish companies in Europe, is looking for their new Office Manager!

 

As Office & Admin Coordinator, you will be a cornerstone of the Brussels team’s daily operations. Your role is to provide administrative, logistical, and communication support to ensure everything runs smoothly.

? Administration

• Maintain accurate and systematic records using the client’s CRM

• Coordinate the newsletter (layout, timely dispatch – content provided by the team)

• Serve as an occasional liaison with HR and finance teams based in Sweden

? Meeting & Event Support

• Oversee meeting logistics (room bookings, welcoming participants, catering coordination)

• Collaborate with colleagues, members, and external partners

? Internal & External Communication

• Ensure fluid communication with the Stockholm office

• Maintain effective information flow within the Brussels team

? Office Management (Day-to-Day)

• Keep the office running smoothly (coffee, supplies, positive work atmosphere)

• Support the current Office Manager in continuously improving the workspace

• Ensure compliance with workplace safety standards

? Procurement & Future Projects

• Assist with the upcoming office expansion project (scouting new office spaces, planning the move)

Are you an organized, proactive, and solution-oriented individual? Do you thrive in environments where no two days are the same and your flexibility is a true strength? Great!

If you tick the boxes below, even better!



? 3–5 years of experience in an administrative or similar role

? Languages: fluent English (mandatory) + French and/or Dutch. Swedish or another Scandinavian language is a plus

? Comfortable in multicultural settings with strong interpersonal skills

? Able to stay clear-headed and structured in dynamic environments

? Excellent communication and presentation skills

? Fast learner, flexible and adaptable