Billing Officer - Law Firm

• Global law firm with a strong international presence across numerous regions and sectors


• Provides a full range of legal services, including corporate, litigation, employment, intellectual property, and regulatory services


• Known for its expertise in complex, cross-border transactions and high-stakes legal matters


• Focuses on providing industry-specific legal advice, catering to clients in finance, technology, real estate, healthcare, and more


• Emphasizes innovation and technology in legal services, often using digital tools to improve efficiency and client experience


• Recognized for its commitment to diversity, inclusion, and pro bono work across the communities it serves

Key Responsibilities:

• Billing Preparation & Adjustments: Assist in preparing bills by verifying client data, calculating billable amounts, and performing necessary adjustments (e.g., splitting, transferring, or writing off entries).


• Invoice Management: Make minor amendments to finalized invoices, issue credit notes, and maintain updated billing data as required.


• Internal Billing Operations: Support the legal team by allocating time across fee earners to maintain balanced recovery rates, issuing zero invoices for internal adjustments, and managing entries against advance fees.


• Reporting & Documentation: Generate and analyze billing reports, assist with audits by providing documentation, and manage the timely distribution of invoices and financial reports.


• Payment & Collections Support: Assist in the credit collection process, resolve payment issues, and respond to billing inquiries from team members and clients.


• Collaboration & Continuous Improvement: Work closely with the shared services team and other offices for multi-payer cases, contribute to billing process improvements, and keep onboarding materials updated.


• Team Support & Compliance: Support colleagues with daily tasks and development, ensuring all billing practices meet firm standards and guidelines.

• Education & Experience: Bachelor's degree in Business Management or Accountancy, with 2-5 years of experience in an administrative financial role, ideally within a fast-paced corporate environment.


• Language Skills: Strong command of English is essential; basic proficiency in French and/or Dutch is a plus.


• Technical Skills: Advanced Excel skills; knowledge of SAP 4/Hana is an advantage.


• Organizational Skills: Highly organized and detail-oriented, with a structured approach to managing data.


• Personal Qualities: Positive, can-do attitude with a proactive mindset, critical thinking abilities, and a willingness to learn and take on new challenges.


• Communication & Collaboration: Strong interpersonal and communication skills, with the ability to handle multiple projects and collaborate effectively across teams.