Junior Association Coordinator

The company is an independently owned company with headquarters in Geneva, Switzerland and a global presence.

Our +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.

Our business is founded on the human insight.

Executive Management & Coordination

• Support executive leadership of the organisation and coordination of virtual and in person meetings, including attendance and reporting


• Organisation of the client’s annual meeting and other smaller events


• General administrative tasks including oversight membership (in close collaboration with the Customer Care Unit) and election processes, database maintenance


• Collaborate closely with the Customer Care Unit on all delegate/member communication including but not limited to membership renewal, event announcements, etc.


• Collaborate with the Manager on budgeting and financial reporting


• Support to and collaborate with the Finance Team Membership Operations


• Support in development and maintenance of the membership database, membership renewals and new membership campaigns in close collaboration with the Customer Care Unit and Marketing Professionals


• Assistance to members for potential questions and information


• Advising and reporting to association executive(s) when timely Communication & Marketing In collaboration with our  Marketing Professionals:


• Update content on the association’s website and various social media channels


• Coordination and maintenance of the members only area


• Coordination of marketing suppliers (design/collateral production – if applicable)


• Communicate and collaborate with the Marketing Professionals for the promotion of the client’s events and activities Project Management


• Coordinate the various initiatives undertaken by the association


• Support the Manager in the development of (financial) reporting to the board members


• Collaborate closely with the PCO Project Manager and CSU responsible in regard to the registration, participation, membership linked to the event activities


• Travel onsite to assist in the delivery of the event activities of the client in close collaboration with the PCO team (if timely)


• Support in the financial reconciliation of attendance and revenues


• Subscribe the coordination of publications in specialised journals

Required experience, skills and abilities

• Eligible to work in EU


• Minimum Level: University Graduate


• Previous working experience of a minimum of two years for an international organisation; experience working for a scientific association is a plus


• Excellent verbal and written communication skills (English- level C1); additional European languages are considered a plus


• Assertive, proactive, and client-centric, ability to liaise easily with various stakeholders (i.e.: client facing)


• Quick learner and easily adapt to a fast-paced environment, agile and committed especially in busy periods


• Time management skills are part of your DNA, you prioritise easily, organised and quality focused you work independently


• Multicultural sensitivity and are problem-solving minded


• Proficient in the Microsoft Office package (Word, Excel, PPT, TEAMS)


• Willing to travel all around the world (in respect of sanitary restrictions)


• You are available to join the team rapidly