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Benefits- Bicycle leasing
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From € 13 to € 15 per hour
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Jobs via e-mail
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Office Manager
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- overseeing office management, maintaining inventory of office supplies, managing office equipment,...
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Project Manager Office Support - Toyota
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Office Manager
For one of our clients, Robert Half is currently seeking an Office Coordinator (M/F/X) for a permanent position.
Our client is an international consulting firm specializing in public policy, advocacy, and communications. You will join a dynamic and stimulating work environment, surrounded by a young, energetic, and collaborative team. The company is located in Ixelles, in the Avenue Louise district, conveniently close to a metro station.
Office Manager
Job description
Your responsibilities as Office Coordinator (M/F/X) will include:
- overseeing office management, maintaining inventory of office supplies, managing office equipment, handling maintenance requests, and organizing/setting up meeting rooms or Zoom calls for meetings ;
- managing relationships with external facilities and maintenance providers, handling subscriptions with suppliers and online tools ;
- assisting partners/directors as needed to support business growth, including archiving, tracking payments, coordinating with subcontractors, preparing and supporting project files, and handling ad hoc requests (e.g., printing/signing key documents) ;
- ensuring the office is a welcoming and efficient workspace for both employees and visitors ;
- liaising with the payroll partner (SD Worx) by providing relevant employee information (e.g., absences, overtime, bonuses) ;
- maintaining accurate records of team schedules, including employee attendance, leave requests, and holidays ;
- providing administrative support for employee onboarding, such as preparing employment contracts, collecting documentation, and scheduling introductory meetings ;
- liaising with the finance team/management/SD Worx on new employee contracts, and with Brussels Formation for trainee (CIP) contracts ;
- answering employee/management queries regarding third-party and official systems ;
- supporting recruitment processes by coordinating interviews and managing the onboarding checklist with consultants ;
Robert Half BV and Robert Half Project Sourcing BV process the data from applicants that is required to carry out the application process. You can find more information on data protection, in particular on your rights, at Show website.
Profile
The qualifications required for this Office Coordinator (M/F/X) position are:
- proven experience in office administration, preferably within the PR, communications, or creative industries ;
- bilingual proficiency in English and Dutch (written and spoken) ;
- proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office management tools ;
- you are self-reliant, take ownership of your tasks, and have a solutions-oriented mindset ;
- excellent organizational skills and attention to detail, with a strong commitment to meeting deadlines ;
- ability to manage multiple tasks efficiently, prioritize effectively, and take a pragmatic approach ;
- strong communication and interpersonal skills, with the ability to work in a diverse and dynamic team ;
- you are positive, creative, and approachable.
Offer
What the client offers as Office Coordinator (M/F/X) :
- a permanent contract ;
- a work schedule ranging from part-time (3/5) to full-time, depending on the applicant's preference, flexibility is offered ;
- a gross salary based on your experience ;
- a role that promotes autonomy and initiative ;
- extra-legal benefits such as meal vouchers, reimbursement for public transport, eco-cheques, and a home office allowance for remote work ;
- a valuable experience in a small, international organization ;
- the possibility of remote working ;
- an office easily accessible by public transport.
Are you interested and do you meet the criteria for this position ? Send us your CV, and if you match our client's expectations, we will contact you as soon as possible !
Practical information
Robert Half Belgium
Robert Half Belgium
Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels
Robert Half Belgium
Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels
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