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Management assistant / secretary in Brussels:
5
jobs
Office Manager
- Robert Half
- Brussels
- Permanent
- overseeing office management, maintaining inventory of office supplies, managing office equipment,...
- managing relationships with external facilities and maintenance providers, handling subscriptions...
Secrétaire Général
- Traxio
- Evere
- Permanent
-
Benefits- Group insurance
- Company car
- Meal vouchers
- Laptop
- Internet cost / Subscription
- Individual hospital insurance
- Eco Cheque
- Remote work
- Organiser et animer des réunions, des comités, des groupes de travail (logistique, ordre du jour,...
- Coordonner et faire le suivi des dossiers concernant des problèmes spécifiques du secteur ;
Management Assistant
- Robert Half
- Brussels
- Interim
- Supporting the Team: You will directly support at least three professionals, managing their...
- Meeting and Agenda Management: You will manage meeting calendars, anticipate potential conflicts,...
TEAM ASSISTANT (4/5 OR Fulltime)
- EUROPEAN COPPER INSTITUTE
- Sint-Pieters-Woluwe
- Permanent
-
Benefits
- Group insurance
- Meal vouchers
- Smartphone
- Internet cost / Subscription
- Public transport contribution
- Eco Cheque
- Furlough leave
- Provide seamless support by taking ownership of your responsibilities and efficiently managing your...
- You are the point of contact for all visitors and are fully responsible for the management of the...
Management Assistant - Service Financier - Bruxelles (H/F/X)
- Page Personnel
- Brussels
- Permanent
From € 3.600 to € 4.400 per month
- Provide comprehensive administrative support to top management
- Coordinate complex calendars, schedule meetings and appointments
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Office Manager
For one of our clients, Robert Half is currently seeking an Office Coordinator (M/F/X) for a permanent position.
Our client is an international consulting firm specializing in public policy, advocacy, and communications. You will join a dynamic and stimulating work environment, surrounded by a young, energetic, and collaborative team. The company is located in Ixelles, in the Avenue Louise district, conveniently close to a metro station.
Office Manager
Job description
Your responsibilities as Office Coordinator (M/F/X) will include:
- overseeing office management, maintaining inventory of office supplies, managing office equipment, handling maintenance requests, and organizing/setting up meeting rooms or Zoom calls for meetings ;
- managing relationships with external facilities and maintenance providers, handling subscriptions with suppliers and online tools ;
- assisting partners/directors as needed to support business growth, including archiving, tracking payments, coordinating with subcontractors, preparing and supporting project files, and handling ad hoc requests (e.g., printing/signing key documents) ;
- ensuring the office is a welcoming and efficient workspace for both employees and visitors ;
- liaising with the payroll partner (SD Worx) by providing relevant employee information (e.g., absences, overtime, bonuses) ;
- maintaining accurate records of team schedules, including employee attendance, leave requests, and holidays ;
- providing administrative support for employee onboarding, such as preparing employment contracts, collecting documentation, and scheduling introductory meetings ;
- liaising with the finance team/management/SD Worx on new employee contracts, and with Brussels Formation for trainee (CIP) contracts ;
- answering employee/management queries regarding third-party and official systems ;
- supporting recruitment processes by coordinating interviews and managing the onboarding checklist with consultants.
Profile
The qualifications required for this Office Coordinator (M/F/X) position are:
- proven experience in office administration, preferably within the PR, communications, or creative industries ;
- bilingual proficiency in English and Dutch (written and spoken) ;
- proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office management tools ;
- you are self-reliant, take ownership of your tasks, and have a solutions-oriented mindset ;
- excellent organizational skills and attention to detail, with a strong commitment to meeting deadlines ;
- ability to manage multiple tasks efficiently, prioritize effectively, and take a pragmatic approach ;
- strong communication and interpersonal skills, with the ability to work in a diverse and dynamic team ;
- you are positive, creative, and approachable.
Offer
What the client offers as Office Coordinator (M/F/X) :
- a permanent contract ;
- a work schedule ranging from part-time (3/5) to full-time, depending on the applicant's preference, flexibility is offered ;
- a gross salary based on your experience ;
- a role that promotes autonomy and initiative ;
- extra-legal benefits such as meal vouchers, reimbursement for public transport, eco-cheques, and a home office allowance for remote work ;
- a valuable experience in a small, international organization ;
- the possibility of remote working ;
- an office easily accessible by public transport.
Practical information
Robert Half Belgium
Robert Half Belgium
Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels
Robert Half Belgium
Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels
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