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Management assistant / secretary in Brussels:
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High Level PA for Saint Jean’s Clinic Chief Medical Officer 1000 Brussels
- CLINIQUE SAINT-JEAN
- Brussels
- Permanent
-
Benefits- Individual hospital insurance
- Family hospital insurance
- Public transport contribution
- Benefits plan
- Additional family benefits
- Provide seamless support in a fast paced environment
- Take ownership of responsibilities, efficiently managing time to meet deadlines
Personal Assistant voor een advocatenkantoor
- DGpartners BV
- Sint-Gillis
- Permanent
-
Benefits
- Group insurance
- Meal vouchers
- Individual hospital insurance
- Agenda management, onthaal van cliënten, beheer van klantenbestanden, post en e-mail en de algemene...
- Procedurekalender (termijnen voor conclusies, pleitzittingen, enz.) mee beheren en opvolgen
Office Manager
- Robert Half
- Brussels
- Permanent
- overseeing office management, maintaining inventory of office supplies, managing office equipment,...
- managing relationships with external facilities and maintenance providers, handling subscriptions...
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High Level PA for Saint Jean’s Clinic Chief Medical Officer 1000 Brussels
Why join Saint Jean’s Clinic?
- Pro diversity, Saint Jean’s Clinic takes care of everyone
- 1800 motivated Staff from 140 different cultural backgrounds listen and show respect to 30,000 Patients
- On average the Staff have between 20 and 25 years seniority
- Continuous training
- Saint Jean’s Clinic is committed to providing the best care, using both cutting-edge treatments and new technologies
- The whole team is responsible for creating an environment where everyone feels at home
- Saint Jean, founded in 1195 is Brussels oldest clinic
High Level PA for Saint Jean’s Clinic Chief Medical Officer 1000 Brussels
Job description
Be The Right Hand to The CMO, Professor Jean-Louis Vanoverschelde:
- Provide seamless support in a fast paced environment
- Take ownership of responsibilities, efficiently managing time to meet deadlines
- You are the first person of contact for the CMO and hence need to utilize your excellent written and spoken language skills to engage with different stakeholders
- You collaborate with The Communications Department in order to draft diverse documents whilst maintaining the CMO’s and Saint Jean’s style and values
- You have full access to the CMO’s e-mails and carte blanche for his agenda, you coordinate all his calls, meetings and events including the logistics, agenda/presentation and minutes
- You maintain a helicopter view of the CMO’s activities in order to plan ahead and hence deliver on time
- You support projects by planning, gathering data, preparing all documents including presentations as well as following-up so due dates are met
- You propose and implement new procedures to ensure a continual efficient running
- You are responsible for the CMO’s office supplies including the choice of suppliers
Profile
What You Bring
- Minimum 5 years’ experience as a Personal Assistant for a C-Level Executive
- Excellent written and spoken Dutch and French with Good written and spoken English
- Proficient in MS Office with a keen eye for detail
- Your excellent listening skills and diplomatic communication enable you to build strong working relationships
- You are discrete and respectful at all times
- Your exceptional organisational ability mean you prioritise effectively and always meet your deadlines
- Solution-oriented mindset, proactive, and self-driven with a constant quest to learn
- Highly motivated team player with a genuine desire to contribute and support
- Saint Jean’s values align 100% with you
Offer
- Individual hospital insurance
- Family hospital insurance
- Public transport contribution
- Benefits plan
- Additional family benefits
- Competitive Seniority Based Salary plus Fixed Bonus, Company Restaurant at a preferential cost, Free Soup at lunchtime, Sectorial Pension, Hospitalisation, (+ Family at a preferential rate), Medical / Dental Consultations at preferential rates, Private Life Accident Insurance, Exclusive Reductions with certain shops and suppliers, Bike Allowance, 100% Public Transport Reimbursement
- Collaborate with a warm and committed team, fun staff parties and team buildings
- Continuous training opportunities.
- 38 hour workweek (starting times flexible in alignment with the CEO’s PA)
- 25 days of annual leave with additional days as of 5 years of seniority and 50 years of age
- Permanent contract ensuring long-term stability
Hiring Process
- First interview with Alexandre Deschuymere, CEO
- Second interview with Professor Jean-Louis Vanoverschelde, CMO
- Decision communicated within 2 weeks
Don't miss this meaningful opportunity to join this highly respected Clinic and thrive as a highly valued PA!
Practical information
Emma Waites
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