Our client is a thriving financial structure. You will be joining a family-oriented and energetic team. This role is part of a close-knit team of four individuals who assist financial consultants with travel logistics and other administrative needs.
Management Assistant
Job description
Your Role as a Management Assistant:
In this versatile and proactive role, you will be a key player in the organization, ensuring smooth operations and an efficient work environment. Your main responsibilities include:
* Supporting the Team: You will directly support at least three professionals, managing their schedules, coordinating meetings, and keeping track of their requests.
* Meeting and Agenda Management: You will manage meeting calendars, anticipate potential conflicts, and ensure everyone is well-prepared for upcoming meetings.
* Client and Visitor Coordination: Act as the first point of contact for clients and visitors, greeting them warmly, assisting with inquiries, and guiding them to meeting rooms.
* Presentation and Document Preparation: You'll create professional brochures, presentations, and reports before meetings, ensuring that all materials are top-notch.
* Event and Travel Planning: Collaborate with colleagues to plan company events, team-building activities, and coordinate business travel arrangements (flights, hotels, transfers).
* File and Data Management: Organize digital and physical files, ensure all documentation is up to date, and maintain a structured filing system.
* Project Assistance: Offer administrative support to other departments on various projects, ensuring deadlines are met.
* Process Improvement: Be proactive in identifying ways to improve internal processes for greater efficiency.
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Profile
Who You Are:
- Educational Background: You hold a Bachelor's degree in Business Administration, Office Management, or a related field.
- Language Skills: You are fluent in English. Knowledge of French or Dutch is a requirement.
- Technical Expertise: You are proficient in MS Office (Word, Excel, PowerPoint) and comfortable with other office tools.
- Organizational Excellence: You have strong organizational skills, the ability to prioritize multiple tasks, and you thrive in a fast-paced environment.
- Team Player: You enjoy working collaboratively, supporting your colleagues, and bringing a positive attitude to the workplace.
- Proactive Problem-Solver: You can anticipate needs, take initiative, and manage challenges calmly and efficiently.
- Detail-Oriented: Precision and accuracy are important to you, whether you're scheduling meetings or creating client documents.
Offer
What We Offer:
- A competitive salary package with a range of extra-legal benefits (meal vouchers, insurance, etc.).
- A full-time, 37,5-hour work week with flexible working hours.
- Telework is a possibility of 1 day per week
- A conveniently located office easily accessible by public transportation.
- The opportunity for permanent employment after a successful interim period.
- A family-friendly, supportive work environment that values your contributions and invests in your growth.
Interested in this exciting opportunity?
Apply today and become part of a growing team where your skills and enthusiasm can make a real difference!
Practical information
Robert Half Belgium
Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels
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