Personal Assistant

Our client is a law firm with an international practice located in Brussels.

Ensure administration of client, contacts and files:

• Create and update client files and contacts, fill in updates and ensure follow-up


• Enquire missing information and ensure quality of invoice data


• Digitalize, close and archive files according to firm’s guidelines


• Promote an efficient usage of tools within the team

Assist partners and associates:

• Manage partner’s agenda, establish/follow partner’s to do’s, respect deadlines and reminders


• Organize travels and bookings


• Register lawyers to conferences and events


• Maintain up to date administrative files according to legal requirements (VAT, company obligations,…)


• Handle in and out mail (collect, scan, identify, rename file,…)


• Prepare, revise and translate documents in French and English mainly but also in Dutch


• Research and provide summary


• Revise, correct, add layout and prepare presentations


• Draft offers

• Experience as a personal assistant (in a law firm preferably) is a strong asset


• You hold a Belgian degree in administration or similar education


• French speaker and fluent in English (Dutch is an asset)


• Strong analytical and interpersonal skills


• Accuracy 


• Enthusiasm and team-player