Financial and administrative coordinator

The position includes the following tasks:

• You are responsible for professional service provision within the domain of finances within the department, and in particular for these (and other) research projects. You provide fundamental expert advice and consulting to other actors, are responsible for financial planning, budget management and financial reporting to donors.
• You immerse yourself in EU and other donor-specific regulations and guidelines.
• You support and assist foreign project partners with financial and administrative issues, for example in their budget planning, (interim) reporting and audits.
• You contribute to the general financial and administrative preparation of project proposals, implementation and follow-up of project activities.
• You support the preparation and follow-up of contracts with partner institutions and donors.
• You are a networker, develop and maintain constructive communication and good partnerships with international partners and donors.
• You also provide the necessary administrative support for project activities: e.g. tenders, legal aspects, organizing shipments, placing orders, booking travel, supporting incoming and outgoing mobility, etc.
• In your role, you take instructions and regulations into account with a view to achieving predefined objectives.

• You have a Master degree with a financial and/or project management related component, or equivalent competences gained through prior work experience.
• You have experience in managing and reporting funds, and with the general administrative and financial follow-up of projects.
• A good knowledge of and experience in managing EU subsidies is an asset.
• You have good oral and written knowledge of English, Dutch and French.
• You are very proficient in Microsoft 365.
• You act with attention to quality, integrity, creativity and cooperation.
• You work proactively, have an eye for detail and respect deadlines
• You are flexible in thinking and acting and can easily switch from one task to another
• You have strong skills in planning and organisation, and you can work independently.
• You are assertive, dynamic and results-oriented
• You have good communication skills, are accurate with figures, well-organized, driven by quality and teamwork
• You have a strong interest and experience in working on development and/or research projects in low- and middle-income countries
• You are willing (if appropriate) to travel abroad, i.e. Africa