administrative assistant

Join a Leading Pharmaceutical Company as an Administrative Assistant

A globally recognized pharmaceutical company with over 140 years of experience in drug discovery and innovation is seeking an Administrative Assistant. The company focuses on therapeutic areas such as oncology, diabetes, immunology, pain management, and neurodegenerative diseases, committed to improving lives worldwide.

The Administrative Assistant provides essential support to the Sales, Marketing, and Meetings & Congresses teams while managing the Administrative Support Center (ASC). The role requires strong organizational skills, the ability to work independently, and a collaborative team spirit.

1. Sales & Marketing Support:

• Be the go-to person for administrative and organizational support.
  
• Manage team agendas, assist Sales and Brand Managers, and support onboarding/offboarding processes.
  
• Organize internal and external meetings, including logistics, invitations, and vendor coordination.
  
• Handle financial admin tasks such as creating purchase orders and managing vendor payments.
  

2. Meetings & Congresses Support:

• Ensure meetings/events comply with local regulations and manage approval processes.
  
• Handle event-related financial administration and maintain audit readiness.
  

3. Administrative Support Center (ASC):

• Coordinate mailings, manage internal stock, and distribute promotional materials.
  
• Oversee confidential document archiving and maintain office supplies.
  
• Prepare meeting rooms and assist with company communication updates.
  

• Organized & Detail-Oriented: Able to manage multiple tasks and meet deadlines efficiently.
  
• Autonomous & Proactive: Works independently while contributing to team success.
  
• Strong Communicator: Communicates clearly with internal and external stakeholders.
  
• Tech-Savvy: Comfortable using MS Office and learning new tools.
  
• Multilingual: Fluent in Dutch or French (both is a plus) with good English proficiency.