PMO & Orchestration Support Role

USG Professionals focuses on project sourcing, interim management, and recruitment & selection, within the expertise areas of ICT, HR, Legal, Finance, Facility, Engineering, and Science.

As a company, we choose an authentic and inclusive approach where you, as a professional, have the space to take ownership and feel comfortable and happy in your job.

We aim to be a future-proof organization through innovative tools like USG EASY, unique training programs such as 'Start 2 Freelance,' and through knowledge sharing on our podcast channel and innovation meetups.

Download the USG EASY app, apply in 1 click, and follow your application process step by step

SERVICE SPECIFICATION : PMO + BMO Support Role
Key activities
1.    Meeting Organisation (including IT&D internal events and workshops)
a.    Organisation of collaboration meetings - – availability checking, organising room, agenda preparation, practical 
arrangements (internal & external meetings)
b.    Organisation of Management meetings – availability checking, organising room, agenda preparation, practical arrangements 
(internal & external meetings)
c.    Organisation of adhoc meetings 
2.    Calendar Management -> Manage the IT calendar, collaborate with IT management to collect and update key milestones 
and communicate with management changes
3.    Co-ordinate collection of data input for reporting
a.    Tracking status of data collecting 
b.    Chasing managers and project managers to input their data 
c.    Report on status of collection 
4.    Communication 
a.    Working with communication to cascade up / down communication to other teams from business management office 
5.    General support
a.    Providing general support to the BMO team for day to day activities
6.    Automation / process improvement
a. Identify opportunities for process improvement & help deliver process improvements 
 

 Core competency skill sets required 

• Excellent Organisation and Planning Skills
  
• Ability to keep an overview of multiple activities and deadlines
  
• Excellent communication skills on executive level
  
• Good presentation skills
  
• Good reporting skills
  
• Knowledge of PowerBI is a plus
  
• Document standardized processes & help documentation